Scope a Client File Delivery

Protect the design source file without hiding ownership

A client source-file delivery should preserve approved artwork, fonts, linked assets and production notes without becoming a dump of every studio draft. Define the delivery release, approved formats, linked assets, licensing notes, production dependencies and named recipients that genuinely need access. Exclude credentials, unrestricted personal data and unrelated working material.

Run the control sequence

1. 01

   Name the client project, approved delivery release and accountable studio owner.

2. 02

   List approved source artwork, fonts, linked images, export presets and handoff notes.

3. 03

   Map creators, reviewers, recipients and legitimate access duration.

4. 04

   Exclude secrets, redundant exports and data held in a better system.

5. 05

   Freeze a scope manifest and review it before every major release.

Preserve decision evidence

Record archive ID, horizon, included artifact classes, exclusions, owner, contributors, reviewers, recipient roles, sensitivity, dependency systems and next scope review.

Stop when

• No accountable owner can approve the archive.
• Credentials or production secrets appear in the folder.
• Access is granted to a generic department instead of named roles.

The record should show the approved delivery release, tested environment, responsible people and known limitations without storing passwords or unnecessary design source file content.

Separate the surrounding controls

Does not replace provider permissions, guaranteed backup, password recovery or enterprise identity management. Encryption does not assign provider permissions, verify a recipient, preserve every backup or remove plaintext working copies automatically.

Design Source File archive questions

Primary references

• NIST SP 800-53: Access control and contingency planning
• NIST: Media protection

References support specific boundaries and do not imply endorsement.